RTAM 

Approved                  RTAM Board of Directors’ Meeting                 

September 24, 2009

 

A meeting of the 2009-2010 Board of Directors of the Retired Teachers’ Association of Manitoba was held on Thursday, September 24, 2009 in McMaster House, Winnipeg.

 

Board Members Present:  Richard Benoit; Rosalie Bornn; Pat Bowslaugh; Bill Cann; Guy Hansen; Wayne Hollier; Wayne Hughes; Jim Johanneson; Ron Kalinchuk; Vel McAdam; Jag Malik; Anne Monk; Mary Pankiw; Brian Paterson; Peggy Prendergast; Maureen Recksiedler; Doreen Sage; Ray Sitter; John Sushelnitsky.

 

Regrets:  Lynn Land

 

1. Call to Order 

Richard Benoit called the meeting to order at 9:10 am

 

2. Approval of Agenda 

The “Officers’ Report” was added to the Agenda as a Timed item.

Motion:Bornn/Paterson – That the Agenda, as amended, be accepted.   Carried.  

 

3. & 4. Approval of June 2, 2009 Minutes & Business Arising 

Will be dealt with at the October Meeting.

 

Timed Item:8.Officer’s Report    

The first Order of Business changed the 11:00 am timed item to this time so that Mary’s Officers’ Report could be dealt with before she had to leave to attend another meeting.  Mary shared information from the “rough draft” of the minutes with Directors present. 

 

Wayne Hughes asked if Officers planned to review Officers’ duties as they now related to the By-Law changes.  Richard replied that “yes, the matter will be discussed carefully.”

 

Motion:Hughes/Prendergast – That the Officers’ Report become part of the Committee Reports on the agenda and that it be the first committee report on the agenda.  Carried.  

 

Timed Item:9:45 am 9.01Wellness Report      

Peggy circulated a poster outlining the October 21, 2009 Wellness Seminar and spoke to some of the highlights.  She reminded us that it will be happening the day before our October Board of Directors’ Meeting and encouraged members present to become involved.

 

Wayne Hollier inquired whether or not it would be possible to offer such a seminar in any other area/region of the province.  The answer was “yes” – financial implications being taken into consideration.  Past practice has been to do just that.

 

She also requested feedback concerning whether or not Board Members would like lunch brought in to Board of Directors Meetings. The consensus was that, as long as we stay within our financial guidelines, it was an expedient way to take care of our lunch needs.

Peggy also circulated seminar information from the Canadian Association of Gerontology for information.

 

Motion: Prendergast/Recksiedler – That Barbara McDole be named to the Wellness Committee for the 2009-2010 year.  Carried.

 

Timed Item:10:00 am9.02Pension Report       

Anne Monk spoke to her written report.  Re:  #1 - #5.  Anne will email an updated version to Board of Directors members.

 

Motion:Monk/Hughes – That we move in camera.  Carried.  

Motion: Hollier/Bowslaugh – That we move out of camera.  Carried.

The report of the Pension Committee was received.

 

5.The revised schedule of dates   for the Board of Directors meetings for 2009-2010 was circulated and agreed on.

 

6. President’s Report 

Richard spoke to his written report and asked if anyone had any questions.  Richard spoke to the need for all Officers and Directors to please respect the security procedures presently in place here in McMaster House.

 

Motion: Bornn/Cann – Moved receipt of the President’s report.  Carried.

 

7. Treasurer’s Report 

Jag presented the Treasurer’s Report.  The auditor’s Financial Statement has also been received and it was reviewed by the Officers who then had a teleconference with the auditor (Gossen Accounting).

 

Motion:Malik/Cann – That the over expenditure items (#41 -#45) be approved.   Carried.  

 

Jag has agreed to research appropriate cost(s) for auditing the books for RTAM and report back.

 

Motion:Malik/Bowslaugh – Approval of the Financial Statement as circulated.  Carried.  

 

 

COMMITTEE REPORTS

 

9.03Educational Advocacy  

Motion:McAdam/Sage – That Pat Bowslaugh, Peggy Prendergast and Mary Pankiw be named to the Educational Advocacy Committee.  Carried.  

 

Vel spoke to the possible printing of a 3^rd edition of “A Child’s Message to My Parents” and of how best to promote its positive ties with RTAM.

 

Motion:McAdam/Bowslaugh – That the report of the Educational Advocacy be received.  Carried.  

 

9.04Group Benefits  

Brian Paterson elaborated on his written report and fielded questions.

Motion:Cann/Monk – That the Group Benefits Committee study and report, at the earliest opportunity, the implications of joining other benefit plans.  Carried.  

 

Motion: Paterson/Recksiedler – That the report of the Group Benefits be received.  Carried.

 

9.05Membership  

Ray Sitter indicated there has been no meeting to date, but they will be meeting soon to discuss and establish priorities for the year.

 

9.06Political Action  

Wayne Hughes spoke to his written report.  He suggested a letter of recognition be sent to Dave McDowell, Linda McDowell, Dick Marshall and the St. James Chapter for their respective “special” assistance.  He also recognized the outstanding contribution of Carol Gillis and the valuable assistance to himself from Guy Hansen.  As well, he recognized John Sushelnitsky for his ongoing liaison with Mr. Schreyer and for his PR work in conjunction with the event.

 

Wayne reported that he and President Richard will be attempting to meet with prospective Premier candidates to gain their attitude/perspective regarding teacher pensions.

 

Motion: Hughes/Cann – That the report of the Political Action Committee be received.  Carried.

 

9.07 Public Relations

John Sushelnitsky reported that he will be producing a DVD regarding the Schreyer Tea for possible circulation.  He also reported that Guy Hansen attended a PR Seminar and returned with much valuable information.  He will be forwarding a written report to Carol Gillis shortly.

 

Motion:Sushelnitsky/Hollier – That the report of the Public Relations Committee be received.  Carried.  

 

9.08 Travel

Maureen Recksiedler reported that her committee has begun the work for an event to be held in April.  Watch for further information.

 

Motion: Recksiedler/Kalinchuk – That the report of the Travel Committee be received.  Carried.

 

9.09Website  

Ron Kalinchuk reported his concern re: what should/should not appear on the website.  Richard replied that it is his plan to bring in resource persons from our Liability Insurance firm and from the SIPPA office to speak to us about these concerns at future meetings.

 

Motion: Kalinchuk/Bowslaugh – That the Website report be received.  Carried.

 

9.10By-Laws and Policy  

Rosalie Bornn reported that the Committee has received the report from the law firm, Johnston & Co., and they will be conducting a review of these materials soon.

Motion: Bornn/Bowslaugh – that the report of the By-Laws and Policy Committee be received.  Carried.

 

9.11Chapter Formation and Liaison  

Motion: Hollier/Bowslaugh – That Rosalie Bornn be a member of the Chapter Formation and Liaison Committee.  Carried.

 

Wayne reported they will be having a joint meeting with Membership.  He requested feedback on Seminars held for potential retirees by RTAM.  He will be submitting a written report to Carol Gillis.

 

Motion: Hollier/Bornn – that the report of Chapter Formation and Liaison Committee be received.  Carried.

 

9.12Editorial  

Doreen Sage circulated a printed report and advised those present that she will have an item for discussion at the October meeting.

 

9.13ACER-CART  

Pat Bowslaugh spoke to the items she received from the ACER-CART meeting.  The ”Information Kit from the Retired Teachers of Ontario” was referred to membership.

 

9.142010 AGM Elections  

Referred to the October Board Meeting.

 

9.152010 AGM Committee  

Wayne Hughes will chair this Committee.

 

Motion:Hughes/Cann – That the  Treasurer be authorized to pay lunches for Board of Directors’ meetings when they exceed $12.00 per person as long as the total cost of regularly scheduled Board Meeting lunches do not exceed $12.00 x 8 meetings, per person, per budget year.    Carried.  

 

10.01Tax Brackets  

The topic of “Tax Brackets” was referred to the October meeting.

 

Paterson moved closure of meeting at 3:40 pm

 

Respectfully submitted,

 

 

Vel McAdam

Secretary

 

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FINAL

RTAM Board of Directors’ Meeting

October 22, 2009

 

A meeting of the 2009-2010 Board of Directors of the retired Teachers’ Association of Manitoba was held on Thursday, October 22, 2009 at McMaster House, Winnipeg.

All Board members were present, except regrets and apologies received from Lynn Land and Peggy Prendergast.

1. Call to Order

Richard Benoit called the meeting to order at 9:10 am.

            Timed Item

Richard introduced Shannon Patershuk from Johnson’s Inc. and turned the floor over to Shannon and Brian Paterson (Benefits Committee Chair).

 Brain reported verbally on the feedback received concerning “….the implications of joining other benefits plans.”  Shannon has provided numerous handouts in order to better understand some of the implications.  Shannon spoke to her handouts and answered several questions.  Further information has been promised concerning group Home Insurance plan(s).  The Stand Alone Trip Cancellation/Interruption policy also comes highly recommended.  It is competitively priced; after age 59 a 12 month pre-existing condition clause does apply.  (See ARTA pamphlet for a detailed explanation regarding Pre-Existing Condition(s).)

 Richard thanked Shannon for her presence and detailed study and report to the Board of Directors.

1. Approval of Agenda

Liaison with COSL/Executive/Board of Directors was added as #9.03

Motion:  Malik/Bowslaugh – That the Agenda, as amended, be accepted.  Carried.

1. Approval of June 2, 2009 Minutes & Business Arising

Motion:  McAdam/Bornn – That the minutes of the June 2, 2009 Board of Directors’ Meeting be approved as circulated.  Carried.

1. Approval of September 24, 2009 Minutes & Business Arising

Motion:  McAdam/Bornn – That the minutes of the September 24, 2009 Board of Directors’ Meeting be approved as circulated.  Carried.

1. Business arising from above minutes

Any business arising will be dealt with under other agenda items.

1. President’s Report

Carol circulated a copy of Richard’s Report.  Richard spoke to his written report. Richard and Lucille extended an invitation to attend a “Yuletide Reception” on the evening of November 26, 2009.

 Pat Bowslaugh spoke briefly to her attendance at the political meeting in Brandon.

 The matter of the Role of the Officers and what items should be included on the agenda for Officers’ Meetings were discussed and Richard advised that this matter should/will appear as an agenda item at the November Board of Directors’ meeting.

 Motion:  Hollier/Kalinchuk – That we hold a Chapter Presidents’ Meeting on Friday, November 27, 2009 at a location to be determined.  Carried.

 Suggested additional topics:             i.    additional possible Johnson Inc. insurance plans

                                                ii.  Website promo

                                                iii.  Political Action activities

                                                iv.  revised By-Laws and Policy status/implications

                                                v.   Membership

                                                vi.  potential nominees for the Board of Directors

                                                vii. specific Local/Chapter needs

-       these in addition to those items listed in the President’s Report.  The value of a FIPPA presentation was questioned and will not appear on the agenda.

 Motion:  Bowslaugh/Bornn – That the funds for the proposed meeting of Chapter Presidents come from contingency.  Carried.

 Motion:  Malik/Hollier – That the report of the President be received.  Carried.

1. Treasurer’s Report

Jag spoke to his written report.

 Motion:  Cann/Recksiedler – That the Treasurer be authorized to over-expend line item #57 (auditor) by up to $700.00  Carried.

 Motion:  Malik/Pankiw –That the report of the Treasurer be received.  Carried.

 COMMITTEE REPORTS

8.01  Officers’ Report

Mary spoke to the minutes of the October 20, 2009 Officers’ meeting as circulated.

 Motion:  Pankiw/Bowslaugh – That we set up an ad hoc committee to look into the feasibility of archiving select RTAM materials with pertinent cost estimates to be included.  Carried.

 Motion:  McAdam/Bowslaugh – That we accept the invitation from the Hanover Association of Retired Teachers to host the 2011 AGM in Steinbach.  Carried unanimously.

 Richard requested the Treasurer to research related costs regarding the matter of bonding the Treasurer.

Motion:  Pankiw/McAdam – That the report of the Officers be received.  Carried.

 8.02  Membership

Ray spoke to his written report,

 Motion:  Sitter/Hollier – That the report of the Membership Committee be received.  Carried.

 8.03  Chapter Formation and Liaison

Wayne gave a verbal report – written report to follow.  He reported that Chapter Formation and Liaison had met with the Membership Committee and that this meeting was a very productive one.  Future liaison, when appropriate, will be pursued.

 They are recommending that we look at combining Membership/Chapter Formation (not Liaison) and that this be a matter for discussion at the By-Laws and Policy Committee level.

 Motion:  Hollier/Cann – That the report of the Chapter Formation and Liaison Committee be received.  Carried.

Motion:  Sitter/ Hollier – That the Chapter Formation and Liaison Committee develop an information package for potential retirees.  Carried.

 8.04  Political Action

Richard recognized Wayne Hughes for his able assistance when preparing his presentation for the Legislative Hearings re:  Bill #8.  Wayne spoke to his written report.  He solicited ideas/issues for his committee and encouraged members of the Board of Directors to submit ideas to him ASAP.

 Wayne acknowledged Ron Kalinchuk for providing us with a slide presentation of pictures from the Schreyer Salute.

 Motion:  Hughes/Sage – That the report of the Political Action Committee be received.  Carried.

 8.03  Editorial

Doreen spoke to her written report.

 Motion:  Sage/McAdam – That David Dawson’s letter to the Editor be printed in the winter issue of KIT.  Defeated.  Richard Benoit, Ron Kalinchuk and Mary Pankiw requested their “No” vote be recorded.

 Motion:  Bowslaugh/Bornn – In reference to the letter on Euthanasia – that we not publish the “Letter to the Editor”, but rather seek permission of the author to have his name, contact information and topic reported in KIT with the invitation to readers to contact him personally if each so desires.  Defeated.

 Motion:  Sage/McAdam – That the report of the Editorial Committee be received.  Carried.

 8.06  Pensions

Anne spoke to her written report.

 Motion:  Monk/Cann – That Donna Goodman be a member of the Pension Committee.  Carried.

Motion:  Monk/Bowslaugh –That we move in camera.  Carried.

 Motion:   – That we move out of camera.  Carried.Pankiw/Paterson

 Motion:  Cann/Hughes – That the Board of Directors concurs with the Report of the Pension Committee regarding a communication approach to inform members about the Board of Director’s response to the 2008 AGM motion #11 concerning legal action.  Carried.

 Motion:  Monk/Cann – That the report of the Pension Committee be received.  Carried.

 8.07  2010 AGM Elections

Pat reported that she and Brian Paterson have discussed previous election issues.  Information will be forth-coming to Presidents at their meeting and an article will be submitted to KIT.

Motion:  Bowslaugh/ Hughes – That the report of the 2010 AGM Elections Committee be received.  Carried.

 8.08   By Laws and Policy

Rosalie spoke to her written report.  Richard requested that the recommendations as outlined in the Committee Report minutes be included in the Board of Directors’ minutes.  They are as follows –

1. The proposed terms of reference for standing committees be distributed to the specific standing committees for reaction, and further that reaction be returned, in writing, to the chair of the B. & P. Committee by December1, 2009.

 

1. Each committee shall begin to establish, where useful, an operational manual and the Board shall strike an ad-hoc committee to prepare an operational manual for the Board.

 

1. Input from the Officers and the Administrative Assistant regarding issues relating to staff contract and job description shall be given to the chair of the B. & P. Committee by December 1, 2009.

 Motion:  Bornn/Pankiw –That the report of the By-Laws and Policy Committee be received.  Carried.

 8.09  Public Relations

John spoke to his email report.  He voiced his disappointment over the lack of media coverage of the Ed Schreyer event.  He also reported on a lunch meeting with Don Reese, Director of Information Technology for Pembina Trails School Division and Board member Vel McAdam at which time Don proposed an issue in the ever diversifying world of technology in which retired teachers may be interested.

 It was suggested that we invite Don to our next meeting as a timed item to speak with Board Members.  John will arrange for a time mutually agreeable to both parties.

 Motion:  Sushelnitsky/Cann – That the report of the Public Relations Committee be received.  Carried.

   Website8.10        

Ron gave a verbal report in which he reported that he has placed responses from both potential Premier candidates on the website.  The matter of whether or not there should be follow-up explanatory remarks concerning some of the comments was discussed.

 Motion:  Kalinchuk/Bornn - That the report of the Website Committee be received.  Carried.

 8.11          Travel

Maureen reported that plans continue for the April Travel Fair.

 Motion:  Recksiedler/McAdam - That the report of the Travel Committee be received.  Carried.

 8.12          Educational Advocacy

Vel reported that she has been in contact with Carolyn Duhammel and that Carolyn will pursue the matter of potential sponsors for a third printing of “A Child’s Message To My Parents.”

 Motion:  McAdam/Bowslaugh – That the report of the Educational Advocacy be received.  Carried.

 8.13          Wellness

Maureen reported on Peggy’s behalf that 40 participants took part in the October 21, 2009 Wellness Seminar and that evaluations of the event were generally very positive.

 Motion:  Recksiedler/Paterson  - That the report of the Wellness Committee be received.  Carried.

 8.14        2010 AGM  

Richard reported that the search is on for a host hotel.

 9.01   Tax Brackets

Pat spoke to her timely and well researched paper regarding deduction(s), tax rates, etc.  Wayne Hughes agreed to take this information to the Political Action Committee for study and direction.

 9.02   Proposed Yuletide reception

See #10.

9.03   Liaison with COSL Executive/Board of Directors

Bill reported that COSL has expressed an interest in having a presentation from RTAM.  The matter of whether or not this was politically wise was discussed.  It was agreed that Bill should pursue gathering further information concerning what exactly it is that they might be interested in receiving more information on.  (Political RED flags were raised.)

 10.           Closure

Richard closed the meeting with words of high praise for members in attendance and with an amusing little story.

He highlighted the importance of Board Member presence at the Presidents’ Meeting in November.

 He reminded members of the Yuletide Reception he and Lucille have planned for us.

 Motion:  Kalinchuk – That the meeting be adjourned at 4:05 pm.

 Respectfully submitted,

Vel McAdam

Secretary

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FINAL

RTAM Board of Directors’ Meeting

March 24 – 25, 2010

A meeting of the 2009-2010 Board of Directors of the Retired Teachers’ Association was held on Wednesday March 24 and Thursday, March 25, 2010 at McMaster House, Winnipeg.

Wedesday, March 24

Board Members Present:  Richard Benoit, Rosalie Bornn, Pat Bowslaugh, Guy Hansen, Wayne Hollier, Wayne Hughes, Vel McAdam, Jag Malik, Anne Monk, Mary Pankiw, Brian Paterson, Peggy Prendergast, Maureen Recksiedler, Doreen Sage, Ray Sitter, John Sushelnitsky, Carol Gillis (Administrative Assistant) and Rita Warrian, B&P Committee Member

Regrets:  Bill Cann, Ron Kalinchuk and Lynn Land

1. Call to Order  

The Wednesday afternoon session was dedicated to the continued study and revision of the changes to Policy brought forward to the Board of Directors by the By-Laws and Policy Committee.  Richard called the session to order at 1:10 PM.

Bylaws and Policy:  Revision of Policy (Timed Item)

Rosalie reported that the committee had made every effort, where possible, to reflect feedback that she has received to date.  Study and revision began on p.9, Section 8, Committees.

Motion:  Monk/Prendergast – That the AGM and Elections Committee be separated.  Defeated

Motion:  Sushelnitsky/Recksiedler – a “suggested” maximum of five (5) members be incorporated into 8.02 (a)  Defeated.

Motion:  Sitter/Malik – Re: 8.02 (a) – delete “from a slate of candidates presented by the chair.”  Carried.

Motion:  Hughes/Prendergast – the words in 8.02 “a maximum of five (5)” be deleted.

 Motion:  Monk/Sushelnitsky – That this motion be tabled.  Carried.

Motion:  Hughes/Monk – That the Hughes/Prendergast motion be lifted from the table.  Carried.

The Hughes/Prendergast motion was defeated.

8.05(2)  Suggestion #1 – add to (b) especially seek Board approval for any change in premiums on benefits provisions (Monk)

Suggestion #2 – make recommendations changes e.g. premium, benefit, etc., deemed necessary (Sushelnitsky)

It was the consensus of the Board that 8.05 (b) should remain as worded in its original form.

Motion:  McAdam/Bowslaugh – That the meeting time be extended to 4:30 PM  Carried.

Motion:  Prendergast/ Sushelnitsky – That under 8.05 (5) item (d) be added and that it read – “promote educational opportunities for retired teachers.  Carried.

Motion:  Monk/Prendergast – That 8.05 (7) g be deleted.  

Session #1 of the meeting adjourned at 4:50 PM.

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Thursday, March 25, 2010

Board Members Present:  Richard Benoit, Rosalie Bornn, Pat Bowslaugh, Bill Cann, Guy Hansen, Wayne Hollier, Wayne Hughes, Vel McAdam, Jag Malik, Anne Monk, Mary Pankiw, Brian Paterson, Peggy Prendergast, Maureen Recksiedler, Doreen Sage, Ray Sitter, John Sushelnitsky, Carol Gillis (Administrative Assistant)., and Rita Warrian, B&P Committee Member

Regrets:  Ron Kalinchuk, Lynn Land

1. Call to Order –

The meeting resumed at 9:05 AM Thursday, March 25, 2010 with President, Richard Benoit presiding.

Discussion resumed regarding the Monk/Prendergast motion requesting the deletion of 8.05(2).   The motion was withdrawn.

Motion:  Sitter/Bowslaugh – That 8.05 (7) g be moved to 8.02 (j) with the addition of the phrase “with the approval of the Board.”  Carried.

Motion: Hollier/Hughes – 8.05 (ii) Travel Committee – add “any benefits derived from the agency/company shall be shared by all participating members of the event.”

Motion:  Sitter/Bowslaugh – That the Motion be deferred.  Withdrawn.

Motion:  (Hollier/Hughes) – Carried.

Motion:  Cann/Hughes – add to 8.06 (a) “which includes a reporting structure.”  No record of whether this one was carried or defeated?

Motion:  Bowslaugh/Bornn – That Section 8 – Committees and Section 9 Chapters of the Corporation – as amended be approved by the Board of Directors.  Carried.

Motion:  Cann/Bowslaugh – That the meeting time for revision of Policy be extended until the revision is complete.  Carried.

Motion:  Cann/Malik – 10.04 (b) change “…..budget to a maximum” – change maximum to minimum.  Carried.

Motion:  Bornn/Pankiw – That Section 10 Business of the Corporation as amended be approved by the Board of Directors.  Carried.

Motion:  Bornn/Pankiw – That Section 22 Rules of Order as printed be approved by the Board of Directors.  Carried.

Motion:  Bornn/Pankiw – That Section 12 RTAM LOGO as printed be approved by the Board of Directors.  Carried.

Motion:  Bornn/Pankiw – That Section 13 RTAM Sponsored Insurance Plans as printed be approved by the Board of Directors.  Carried.

Motion:  Bornn/Pankiw – That Section 14 Staff as amended be approved by the Board of Directors.  Carried.

Motion:  Bornn/Pankiw – That Section 15 Donations and Awards as amended be approved by the Board of Directors.  Carried.

Motion:  Bornn/Pankiw – That Section 16 Appendices as amended be approved by the Board of Directors.  Carried.

Motion:  Monk/Hughes – That Section 2 – Principles of the proposed revised RTAM Policy Manual not be included in the revised Policy Manual taken to the 2010 AGM  Carried.

End of debate on Policy Revisions

Note:  Rita Warrian attended the Wednesday afternoon and Thursday meeting up to and including the end of debate on Policy Revisions in order to record the Board discussion and resolutions with respect to the Review of Policy.

3. Approval of Agenda

Motion:  Pankiw/Bornn – That the Agenda as amended be accepted.  Carried.

4. Approval of the minutes of the February 24/25, 2010 meeting

Motion:  Malik/Pankiw – That the minutes as amended be approved.  Carried.

5. Business Arising - nil

6. President’s Report – Carol Distributed copies of Richard’s written report to members present.  Richard spoke to his Report.

Motion:  Pankiw/Recksiedler – receipt of the President’s report.  Carried.

7. Treasurer’s Report – Jag reminded Directors of the need to submit any changes  required for next year’s budget to bring it up to date need to be submitted to him ASAP.

Motion:  Malik/Pankiw – the acceptance of the Treasurer’s Report and the Draft Budget.  Carried.

8.02 Wellness

Directors present agreed to hear the Report of the Wellness Committee to facilitate the need for an early departure on the part of the Chair.  Peggy gave a verbal report regarding the proposed, upcoming Wellness Seminar.

Motion:  Prendergast/Recksiedler – acceptance of Peggy’s verbal report.  Carried.

8.07  Membership & Chapter Formation/Liaison - Timed Item

Brochures - Ray spoke to the revised pamphlets as circulated.  He identified the revisions in “Benefit Programs,” “Cost of Living Adjustment (COLA)” and “RTAM – Who Are We?”

Motion:  Sitter /Cann – That the Board accept the changes in the brochures made since the last Board Meeting.  Carried.

Motion:  Hollier/Sitter – That the RTAM Board of Directors approve the publication and distribution of the six (6) pre-retirement brochures as amended.  The maximum cost of the brochures to be a maximum of $8000.00. – all of this after consultation with a lawyer regarding potential liability issues.

A recorded vote was requested (Hughes)

In favour Opposed

Sushelnitsky Hollier Hughes

Sage McAdam Monk

Bowslaugh Paterson Hansen

Sitter Pankiw Cann

Recksiedler Motion Carried

 The Pension Committee requested that the following statement be included in the minutes.-

“The Pension Committee has indicated its concerns about the proposed publication 

of the pre-retirement brochures in their present form, notably its concerns regarding

the brochure on COLA and some other pension statements in some other brochures.”

Motion:Cann/Sushelnitsky – That an ad hoc committee be struck to make further recommendations regarding the Brochures prior to the next Board Meeting.  Carried.

Members of the ad hoc committee to be –

Bill Cann Wayne Hughes Anne Monk Guy Hansen John Sushelnitsky

Motion:  Bornn/Pankiw – That the meeting be extended to 4:20 PM.  Carried.

Richard Benoit leaves the meeting and Vice President, Mary Pankiw, takes over the Chair.

8. Committee Reports

8.01 Officers’ Report

Vel spoke to the written Report of the Table Officers.  She acknowledged the major contribution Carol Gillis made towards bringing the Motion Tracker up-to-date.  She requested feedback, advice, direction from Directors present regarding this item.

8.03 2010 AGM Elections

Pat spoke briefly to her written report.

8.04 Public Relations

John spoke to the letter as circulated and to the acquisition of the DVD Duplicator which has been purchased and is presently stored in the RTAM Office.

 Motion:  Sushelnitsky/Hansen – That copies of the DVD “Salute to Schreyer” be distributed to the presidents of the local associations, the MTS, Faculties of Education of Manitoba Universities and Colleges and other educational bodies.  Carried.

Guy reported that promotional materials have been purchased.

8.05 Pensions

Anne spoke to her written report.  She also spoke at length to the handout “Meeting with the Minister of Education” as circulated.  She echoed the President’s observations that the meeting with the Minister of Education was definitely a positive experience.

8.06 Political Action 

Wayne Hughes spoke to his written report and asked Directors who might be available to attend MTS AGM to please let him know.

8.08 K.I.T

Doreen spoke to her written report.

Motion:  Sage/McAdam – That Marlene Frayer be sent a cheque for $100.00 to cover costs of using her home and equipment.  Carried.

8.09 Educational Advocacy

Vel reported that she has heard from MSBA and that they are anxious to pursue printing 15,000 copies of “A Child’s Message” as they are getting several requests for copies of the pamphlet.  They are interested in cost sharing with us.  

Since costs involved will exceed funds available it is recommended that next year’s committee be requested to honour a commitment to cover part of the costs out of next year’s budget line #60.

Motion:  McAdam/Bornn – That we over expend line #60 (Educational Advocacy Projects) by $1000.00 in order to commit $3000.00 toward printing costs for 15,000 copies of “A Child’s Message.  ”Carried.

Motion:  McAdam/Bornn – That we request the Public Relations Committee to study and recommend possible distribution scenarios that would give RTAM positive public relations for their commitment to printing and circulating copies of “A Child’s Message.  ”Carried.

8.10 Group Benefits

Brian gave a verbal report concerning the status of the Johnson Survey and also drew attention to the Meighen Haddad letter.  He shared the information that went out to Presidents regarding how members could access the survey.  Johnson has agreed to contract Meighen Haddad to finalize wording regarding the Home Insurance program and he will report back on the conclusions reached by these two parties.

8.11 2010 AGM

In Richard’s absence, there was no report. 

8.12 Travel

Maureen spoke to her written report.  A travel Fair is in the works.

Motion:  Monk/Bornn – That the Reports be accepted.  Carried.

Motion:  Monk/Sage – That the requests for funds (Item #9) be deferred to the April Meeting.  Carried.

10. Closure 

Ray Sitter moved that the meeting be adjourned at 4:40 PM.

Respectfully submitted

Vel McAdam, Secretary

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*************************************************************************************************

Meeting of Chapter Presidents and RTAM Board

Viscount Gort Hotel

May 11, 2010

 

Those present:           

            Chapter Representatives                                                            Board Members

 

Lana Rinn                        Boyne                                                Richard Benoit                        Winnipeg

Clarice Gilchrist                Boyne                                                 Rosalie Bornn                        Dauphin

Rick Oakden                     Brandon                                             Pat Bowslaugh                        Brandon

Bernice Sliworsky              Dauphin                                             Bill Cann                                Winnipeg

Rita Warrian                     Dauphin                                             Guy Hansen                            Winnipeg

Denis Clement                   EMR                                                  Wayne Hughes                        Winnipeg

Alfred Phaneuf                   EMR                                                 Ron Kalinchuk                          Virden

Abram Wiebe                     Hanover                                           Lynn Land                                Winnipeg

Lorraine Forrest                  North East Winnipeg                         Jag Malik                                  Gilbert Plains

Marvin Krawec                    Portage la Prairie                              Vel McAdam                            The Pas

Leslie Porteous                    Portage la Prairie                              Anne Monk                              Winnipeg

June Acason                        Riel                                                 Dr. Mary Pankiw                      Winnipeg

Dick Marshall                       RTW, Winnipeg                                 Brian Paterson                        Brandon

Vic Pruden                           RTW, Winnipeg                                 Peggy Prendergast                  Winnipeg

Joie Van Dongen                  Stonewall                                          Doreen Sage                           Neepawa

John Solomon                       Swan River                                       Ray Sitter                               Brandon

Avonna Moffatt                      Swan River                                                           

Bea Shantz                           Thompson                                                

Carol Pelton                          Thompson                                   

                                   

 

1.       Call to Order

President, Richard Benoit, called the meeting to order at 1:15 PM.

 

2.       Richard spoke to the purpose of this afternoon’s meeting and explained the problems with “the sound system” as it is set up for this afternoon.  He then welcomed those present and addressed several house-keeping items and solicited feedback from all members present.

 

3.     Motion:Marshall/Hansen – that the Agenda, as circulated, be adopted.  Carried.  

 

4.              a) May 2009 Presidents’ Meeting (Minutes)

Motion:Marshall/Acason – That the Minutes, as circulated, be adopted.  Carried.  

 

Jag Malik, Treasurer, was called upon to explain the Expense Voucher system and the timeline under which he must operate.

 

 b) November 2009 Presidents’ Meeting (Minutes)

Motion:Marshall/Rinn – That the minutes, as discussed and elaborated upon (see below) be adopted.  Carried.  

 

(P. 10 of the minutes) – regarding the Ogren/Pruden Motion   There was an inquiry about the status of this Motion.  Brian Paterson replied that this matter had been discussed at the Benefits Committee level and information will be disseminated through KIT.  Apologies were extended for the delay in having this happen.

 

Discussion about how best to reach recent and/or potential retirees followed.

 

Ron Kalinchuk, Website, spoke to the redesigned website, specifically as to how to address the information required if someone makes a belated decision to become a member of RTAM.

 

Brian Paterson, Benefits Committee, spoke to the issue of “who’s who” when it comes to Insurance coverage and shared an anecdote that clearly illustrated the need for RTAM members to become informed concerning their own personal needs, coverage, etc. when it comes to different kinds of insurance coverage.

 

5.     Richard had all members present introduce themselves and their Chapters.

 

Marvin Krawec reported that in Portage la Prairie many retired teachers in the area were very busy volunteering at the Manitoba Winter Games, hosted by Portage la Prairie this past year.  Their goal is to foster greater interest in their RTAM Association and increase its membership.

 

Rick Oakden reported that the Westman (Brandon) lunch meetings, bridge meetings and breakfast meetings are generally well attended.  They are also active in terms of liaising with Brandon Teachers’ Association.  A newly formed Social Committee is working diligently to try to expand social activities for the membership.

 

Joan Rink reported that the Neepawa and Area retired teachers meet quite regularly and include luncheons, field trips (forays) and entertainment.  They are experiencing “calendar” difficulties between younger (newer) and older (more laid back?) members when it comes time to “set the date” for retired teacher activities.

 

Beatrice Shantz reported that the Thompson retired teachers group works actively to maintain a communication network with members who have departed Thompson but who want to “stay in touch.”  She invited one and all to visit “Wolf Country” (AKA Thompson).  Many members actively volunteer in the community and maintain a good working relationship with the Thompson Teachers’ Association.  Guy Hansen added that the group is also acutely concerned with pension issues due to their close ties with the mining community of Sudbury.

 

June Acason reported that she has finally identified the membership confusion that exists in the Riel area.  She has “a Plan” to rectify the problem in September.  She will be an enthusiastic recruiter.

 

Jag Malik reported for the Intermountain group.  Identity is a problem for them and some potential members are going Dauphin way.  Mostly a social group; they seem to be resigned to the “10 year “COLA” calendar.

 

Alfred Phaneuf reported that EMR hosts several activities.  Their membership is quite scattered, which presents its own unique problems for them.  His group has been very active in providing assistance to Haiti.

 

John Solomon reported that the Swan Valley area boasts over 100 potential members.  Meetings are held every second month and usually include presentations from a wide variety of groups or organizations.

 

Dick Marshall reported that the newly formed Retired Teachers of Winnipeg has held several meetings, all of which have sponsored a wide variety of entertainment/informational events.  They are sensitive to the need to be perceived as relevant to potential members and so will be working on ways of becoming of interest to these people.

 

Abraham Wiebe reported for the Hanover Association of Retired Teachers.  This group hosts Breakfast Meetings which are generally social, but do also include a “business” portion where relevant.  Many volunteered for the Safeway Select Tournament which was held in their area and they are looking forward to hosting next year’s RTAM AGM.

 

Lorraine Forrest  reported Northeast Winnipeg Chapter struggles with dwindling interest since COLA is suffering the 10 year hiatus perception.  Events have been planned which have met with lukewarm reception.  Small executive presently discouraged with lack of commitment of general membership.  Plan to operate in a low key way and continue to monitor needs and interest.

 

Lana Rinn reported for Boyne and introduced Clarise Gilchrist who is the incoming President.  They are a small but highly motivated group.  They hold Breakfast Meetings which usually include a guest speaker.  Much interest on behalf of the local Board and Superintendent fosters an active interest in staying-in-touch.  Clarise hopes to encourage Associate Memberships since there appears to be several potential members for them out there.

 

Joie Van Dongen for Interlake reported that their meetings vary between breakfast and lunch meetings.  They often have speakers which are always enlightening.  They hosted a Pre-Retirement Seminar which was well received and the need to prepare for retirement is an issue which continues to require attention.  They are presently interested in doing more on the issue of Elder Abuse and the need to “do something” to profile their Retired Teachers group.

 

Bill Cann, for St James reported that the St. James group has a “business” focus – this year’s being the various “Benefits Packages” available to Retired Teachers.  They are also very active when it comes to meeting with local MLAs.  They have a very sophisticated email system which enables them to stay in regular touch with their membership.

 

/ / /

 

Pat Bowslaugh spoke to the new Election process.

 

Anne Monk was invited by the President to share her opinion regarding the impact that the 10-year legislation regarding COLA has had on the whole “Pensions issue.”  She referred to information contained in tomorrow’s AGM package and encouraged participants to read it.  She also shared information concerning the focus of the work of the Pension Committee this past year.  She spoke to Bill 8 and its potential “fuel” for RTAM’s fire.  Finally she spoke to the need to be vocal at meetings with our local MLAs, drawing their attention to the obvious inequities between Bill 8 and the government’s solution to our COLA concerns.

 

Bill Cann spoke to the need for Retired Teachers to lobby “local” representatives to the MTS AGM to be able to explain/rationalize –

 

            Resolution B6.4 (points #3 and #6)

            (See MTS AGM binder for details)

 

John Solomon requested a written copy of the information Bill Cann had shared.  Anne responded that a six page handout would be available at the Wednesday morning Registration Desk which will supply some useful information.

 

Rosalie Bornn suggested to those present that they access the Manitoba Teachers’ Society website for up to date information – the information we are seeking may even be included.  (www.mbteach.org)

 

Les Porteous advised that Retired Teachers could also simply phone MTS and request receipt of a copy of the Manitoba Teacher (publication) on an on-going basis.

 

Carol Pelton spoke to the need for retirees to obtain a Record of Employment upon their retirement.  She also requested that Political Action consider developing a series of questions retired teachers might/should be asking their local candidates before the upcoming Election.  She also suggested exploring the idea of a Virtual Club (Group) as a possible answer to the difficulties experienced by those who may be interested in becoming members but for whom distance is a problem.

 

Richard acknowledged efforts of the organizing committee to have a Board Room type setting for this meeting, but somehow the message got lost.  He thanked participants for their participation and their flexibility.

 

Draws for two books donated by Bill Stilwell were conducted with the lucky recipients being Alfred Phaneuf and Clarice Gilchrist.

 

Richard encouraged members present to attend the reception tonight.

 

Richard adjourned the meeting at 4:15 PM.

 

Respectfully submitted,

 

Vel McAdam

Secretary

 **********************************************

RTAM Board of Directors’ Meeting

May 11, 2010

 

A meeting of the 2009-2010 Board of Directors of the Retired Teachers’ Association was held on Tuesday, May 11. 2010 at the Viscount Gort Hotel, Winnipeg.

 

Board Members Present:  Richard Benoit, Rosalie Bornn, Pat Bowslaugh, Guy Hansen, Wayne Hughes, Ron Kalinchuk, Lynn Land, Vel McAdam, Jag Malik, Anne Monk, Mary Pankiw, Brian Paterson, Peggy Prendergast, Maureen Recksiedler, Doreen Sage, Ray Sitter.

 

Regrets:  Bill Cann, Wayne Hollier, John Sushelnitsky

 

Call to Order:  Richard called the meeting to order at 4:15 PM

 

Richard requested that Pat Bowslaugh speak to the proposed report concerning financial problems created by the policy change to the RTAM operating year.  She listed several problems which had been encountered over the duration of this Board year.

 

Motion:Malik/Hughes:  That the signing authority of the current signing officers be extended until the new signing officers are duly put in place, but no later than June 30^th, 2010.  Carried.  

 

Motion:Monk/Prendergast:  That it be recommended that next year’s Board refer the issue of the change in the Board operating year to the Officers’ Committee and other relevant committees for study and report with recommendation by the January Board Meeting.  Carried.  

 

Motion:Sage/McAdam:  That Marlene Frayer be sent a Thank You card from RTAM for her five years on the Editorial Committee, card to include a cheque for $100.00 to cover costs of use of her home and equipment.  Carried.  

 

Richard reported that Richard Benoit, Pat Bowslaugh and Dr. Mary Pankiw had met with Carol Gillis (Administrative Assistant) regarding her evaluation and feedback for this past year.

 

Motion:Bowslaugh/Pankiw:  That the hourly remuneration for our Executive Assistant be increased to $17.50 (2.9%) and that we reward her generosity (food, etc.) efforts with a bonus of $500.00, effective July 1, 2010.  Carried.  

 

Motion:Hughes/Kalinchuk: That we authorize the office printer to be upgraded to meet the needs of RTAM.  Carried.  

 

Motion:Malik/Prendergast: That we pay $122.50 per night for 2010 AGM accommodations.  Carried.  

 

Motion:Kalinchuk/Sage: That Ron Kalinchuk be allowed to purchase a tripod for use with the audio-visual equipment the Board owns.  Carried.  

 

Brian Paterson spoke to the letter received from Meighen Haddad, LLP,

 

Motion:Paterson/Malik:  That the RTAM Board approve the signing of the final ASA agreement regarding the Voluntary Group Home Insurance Plan.  Carried.  

 

Motion:Paterson/Pankiw:  That the Privacy Officer forward to TRAF permission to download RTAM Member list and non-TRAF Membership list.  Carried.  

 

Richard adjourned the meeting at 6 o’clock

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RTAM Board of Directors’ Meeting

May 26, 2010

 

A meeting of the 2010-2011 Board of Directors of the Retired Teachers’ Association was held on Wednesday, May 26, 2010 at McMaster House, Winnipeg.

 

Board Members Present:  Richard Benoit, Rosalie Bornn, Pat Bowslaugh, Tom Cameron, Guy Hansen, Wayne Hughes, Ron Kalinchuk, Jag Malik, Anne Monk, Mary Pankiw, Peggy Prendergast, Maureen Recksiedler, Doreen Sage, Ray Sitter, John Sushelnitsky (a.m. only), William Taylor and Rita Warrian.  Carol Gillis (Administrative Assistant) also attended.

Brian Paterson attended at the invitation of the Board

 

Regrets:  Barb McDole and Vel McAdam

 

1.            Call to Order

Vice-President, Mary Pankiw, called the meeting to order at 9:05 a.m. She welcomed everyone and expressed her hope that the year could be approached with “vim, vigour and vitality”.

 

2.            Words of Welcome

President, Richard Benoit, welcomed those present at 9:07 a.m.

 

3.            Introduction of Members

Richard invited the directors, both returning and new to the Board, to introduce themselves to the group by telling where each was from and by sharing some information regarding teaching experience, etc.

 

4.            Approval of the Agenda

Motion:Bowslaugh/Bornn – that the agenda be adopted as amended: add to Item 23 - New Business:  

            a. Report from the Past President

            b. A definition of “retired” with respect to membership

            c. The beginning of a discussion regarding the President’s role in handling “emergent             issues”

            d. ACER-CART

            e. Provincial Election

            f. An update on the appointment of new TRAF member(s).

There was also a request that Item 20 follow Item 9.                        Carried

 

5.            Minutes

Motion:Reckseidler/Bornn – That the minutes of April 21 and 22, 2010 meetings be received for information.              Carried.  

 

6.            Business Arising from the Minutes

Motion:  Hughes/Malik – That the AAA quote for the office alarm be approved.    Carried.

Motion:Hughes/Bornn – That RTAM purchase a HP CP 2025 (laser, two-sided) printer at a cost of $1000, plus tax and installation for a total of approximately $1300.  Carried.  

 

Richard expressed appreciation to Wayne Hughes, Ron Kalinchuk and John Sushelnitsky for their work in researching, recommending and purchasing updates to the office equipment.

 

7.            Minutes of the May Meetings

Draft copies of the 2010 AGM minutes were distributed with requests for identification of errors or omissions.  Carol Gillis will make the (four) corrections suggested.

 

The minutes of the May 11, 2010 Board meeting will be received at the June meeting of the Board.

 

8.            Report from the 2009-2010 Benefits Committee

Brian Paterson gave an update on the work of this committee.  Highlights of the report were:

 

      1. Johnson SURVEY will continue until May 31, 2010. It takes 20 minutes to complete.

2. In June Cherri Burdeyney and Shelley Malanchuk will attend a Winnipeg meeting of the Benefits Committee to discuss rates, benefits and the launching of the new Home Insurance Plan on Sept.1.  The committee should be thanked for their due diligence in working out the contract terms protecting RTAM in the Home Insurance Plan.

3. How to maximize benefits and minimize premiums was the committee’s priority in 2009-2010.  Brian reminded members that membership numbers and plan experience dictate rates and benefits. 

4. In 2009, Desjardins Financial Security became the new underwriter for RTAM sponsored insurance plans.  Rates were frozen for 1 year.

5. A trip in November 2009 by Brian Paterson and Richard Benoit to Johnson Inc. in Edmonton (expenses being paid by Johnson) was used to continue research into merging with other retired organizations and ways of raising plan membership. The Committee asked Johnson Inc. to compare RTAM Plans with other retired educator plans in Western Canada and Ontario and to WTA plans.  Due to volatility of premium rates, and to unsettled government intentions in Alberta, RTAM was advised not to seek a merger with other plans at this time. 

6. The committee sees membership in RTAM sponsored insurance plans as one key to increased RTAM membership. 

7. The stand-alone annual Trip Cancellation Travel Plan may appeal to active teachers who are under 59 yrs. 

8. Two pre-retirement sessions were held. The Committee now feels they have a good basic template on which to build a formal PowerPoint presentation.

 

The President expressed the Board’s appreciation for Brian’s work in chairing this committee. 

 

9.             President’s Remarks

 1.  Richard again welcomed the new members of the Board as well as those returning. 

 2.  He urged all directors to restrict their remarks to the issue at hand and to practice

 decorum at the highest possible level. (Later in the meeting he stated that he wanted

 a Code of Conduct to be formulated and followed at meetings.)

 3.  He invited feedback on meeting agendas and on his carrying out of his duties as President. 

      4.  Knowing how much time will be required for an agenda item is helpful to him when he plans a meeting agenda.

       5.  He requested notification of the date and place of committee meetings as he plans to attend as many as possible.

       6.  With the Chairs of Pension and Political Action, he plans to meet with the Education Critic, and with Dr. Jon Gerard, in June, 2010

       7.  Politics will take on an important role in the next year as RTAM prepares for the Provincial Election in 2011.

       8.  He would like to see some changes in reporting by Chapters.  He reminded those present that the bylaws and policies of Chapters should match those of the Association.

 

20.              Review of Certain Points at RTAM AGM

Motion: Bowslaugh/Cameron – That we move in camera.       Carried

Motion: Prendergast/Pankiw – That we move out of camera.    Carried

There were no motions passed while in-camera. 

 

10.              Dates for the 2010-11 Board Meetings

The auditorium in McMaster House is not available on all of the days chosen for meetings.  Dates will be finalized at the June meeting.

 

11.             Highlights of 2009-10 Committees

 

12.             Committee Composition

Richard drew attention to Section 8.02 - Committee Makeup and General Responsibilities in the Policy Manual.

 

13.            Selection of Chairs for Committees

The following Chairs were named: 

                              AGM and Elections Committee – Pat Bowslaugh

                             Benefits Committee – Pat Bowslaugh

                                Bylaws and Policy Committee – Rosalie Bornn

                  Communications Committee – Ron Kalinchuk

                                   Educational Advocacy Committee – Vel McAdam

                                Membership and Chapters Committee – Ray Sitter/ 

                              Officers Committee – Richard Benoit

                               Pensions Committee – Anne Monk

                                Political Action Committee – Wayne Hughes

                                      Travel Committee – Maureen Reckseidler

                                      Wellness Committee – Peggy Prendergast

 

Ray Sitter requested that a Co-Chair be named to Membership and Chapters. 

The Chair of Public Relations will be named at the June meeting; John Sushelnitsky will be invited to accept this position.  Doreen Sage was named as Editor of Kit and Ron Kalinchuk as Webmaster.

 

                        Ad Hoc Purchases Committee – Wayne Hughes, Ron Kalinchuk & John Sushelnitsky.

                        Ad Hoc Brochures Committee – Norma Lacroix-Gagne.  Members yet to be named

                        Richard will be contacting Board Members to volunteer for this important committee.

 

After discussion, it was decided to name all those committee members who might be attending meetings before the June Meeting of the Board to ensure their insurance coverage.

 

Motion:  Prendergast/Sage - That Maureen Reckseidler, Faye Hanseri, Barbara McDole and Lydia Heshka be members of the Wellness Committee.   Carried

Motion:Bowslaugh/Cameron – That Brian Paterson, Maureen Reckseidler, Gerry Melnyk, Bill Taylor and Jag Malik be members of the Benefits Committee.   Carried  

Motion: Kalinchuk/Prendergast – That Bill Taylor, Doreen Sage, John Sushelnitsky and Vel McAdam be members of the Communications Committee.   Carried

Motion: Sitter/Malik – That Ron Kalinchuk, Rosalie Bornn, John Solomon and John Sushelnitsky be members of the Membership and Chapters Committee.  Carried

Motion:Monk/Prendergast – That Bill Cann, Wayne Hughes, Peggy Prendergast, Lynn Land and Donna Goodman be members of the Pensions Committee.  Carried   

 

Motion:Hughes/Hansen – That Guy Hansen, Marvin Krawec, Tom Cameron, John Sushelnitsky and Anne Monk be members of the Political Action Committee.  Carried  

Motion:Reckseidler/Cameron – That Carol Pelton, Bill Taylor and Mary Penkiw be members of the Travel Committee.  

Motion:Bornn/Sage – That Mary Pankiw, Rita Warrian, Terry Clifford and Ray Sitter be members of the Bylaws and Policy Committee.  Carried.  

The membership of the Officers Committee, as required by Bylaw, will be Mary Pankiw, Pat Bowslaugh, Jag Malik and Rita Warrian.

Motion: Sage/Bornn – That Marlene Frayer be reimbursed for expenses incurred while attending the May 27, 2010 meeting of the Kit Committee.   Carried.

 

14.              Lunch

There was consensus that, to save time and to facilitate dialogue amongst members, lunch should be brought in to board meetings.

 

15.             Treasurer’s Report

Jag reminded those present that separate vouchers are needed for each meeting and that committee chairs should sign vouchers before they are submitted to the treasurer.

Jag will renew the insurance on the office contents.

Motion: Malik/Bowslaugh - That the treasurer’s report be accepted as presented.   Carried.

 

16.            Policy re. Travel Expenses

Directors were reminded that travel expenses are calculated from the Manitoba border.

 

17.            Expenses at ACER-CART AGM

Jag confirmed that it has been custom to pay the full cost of hotel for those who attend ACER-CART AGM at Board request.

 

18.    MTS AGM

Anne Monk drew attention to pension-related proposals in the MTS AGM 2010 Handbook of concern to RTAM: representation in decisions regarding plan changes and the criteria for the distribution of Surplus.

 

19.              Committee Reports

A list of directors’ names, addresses, telephone numbers and email addresses was circulated.  Anyone not wanting this information in KIT, and therefore on the Website, was asked to inform the Editor.

 

20.              Review of Certain Points at RTAM AGM

Further follow-up to this item was referred to the June meeting of the Board.

 

21.            AGM Review and Recommendations

This item was referred to the June meeting of the Board.

 

22.              Correspondence

Motion:Prendergast/Bornn – That RTAM make a one-time donation of $150 to support Octoberwest 2010, the National Reunion of D.N.D. Retired Teachers.   Carried  

Motion:Hansen/Pankiw – That RTAM renew its membership in the Council of Canadians.   Carried  

 

23.             New Business

a)  Past President’s Report

Motion:Bowslaugh/Kalinchuk – That we move in camera.    Carried  

Motion:Bowslaugh/Kalinchuk – That we move out of camera.    Carried  

No motions were passed while in camera.

 

b)  Definition of “Retired”

This item was suggested to the Bylaws and Policy Committee for study and report.

Motion:Sitter/Hughes – That David Verdenik’s application for membership in RTAM, as of June 30, 2010, be approved.   Carried.  

 

c)  Emergent Situations

This item was deferred to the June meeting of the Board.

 

P.O.O.Extend the meeting       

Motion: Bornn/Pankiw – That the meeting be extended for fifteen minutes.   Carried

 

d)  Agenda and Report to ACER-CART

There was a request for a copy of the Agenda and the RTAM Report to ACER-CART AGM.  They were not available.

A motion (Sitter/Sushelnitsky) passed at RTAM AGM will be taken to ACER-CART AGM: 

That ACER/CART should actively and aggressively pursue other seniors’ groups to collectively lobby the government regarding pension and investment fraud that targets seniors, and to lobby to promote and address greater punishment of offenders and the development of a process of restitution.This might be based on fees charged to those engaging in this business or in insurance for such sales people.  

 

Peggy reminded those present that June 15, 2010 is World Elder Abuse Day and asked everyone to wear purple that day.

 

e) TRAF Appointee

No update was available.

 

24.  Closure

The meeting closed at 4:30 on a motion by Tom Cameron.

 

 

Respectfully submitted

 

Rita Warrian, Secretary

RTAM Board of Directors’ Meeting

September 16, 2010

 

A meeting of the 2010-2011 Board of Directors of the Retired Teachers’ Association was held at 9:00 a.m. on Thursday, September 16, 2010, at McMaster House, Winnipeg.

 

Board Members Present:  Richard Benoit, Rosalie Bornn, Pat Bowslaugh, Guy Hansen, Wayne Hughes, Ron Kalinchuk, Jag Malik, Vel McAdam, Barb McDole, Anne Monk, Mary Pankiw, Peggy Prendergast, Maureen Recksiedler, Doreen Sage, Ray Sitter, John Sushelnitsky, William Taylor and Rita Warrian.  

Attending as guests were: Perry Dorgan, V.P., Johnson, Inc and RWTA members Terry Clifford, Dick Marshall, Donna Goodman and Margo Foxford.  Carol Gillis, RTAM Administrative Assistant was also in attendance.

Regrets:  Tom Cameron

 

1.  Call to Order

President Richard Benoit called the meeting to order at 9:00 a.m. and welcomed the directors and visitors.

 

Timed Item – Benefits

Benefits Chair Pat Bowslaugh introduced Terry Dorgan, V.P. Johnson Inc., who outlined the changes to RTAM-sponsored insurance plans agreed to by the President and the Benefits Committee [under the Emergent Situation referral from the June meeting], during two meetings in July, with representatives from Johnson, Inc, the Plan Administrator.  (A plan summary is attached.)  Changes noted were:

            1.  An increase in premium rates

            2.  A change in the Extended Health Care (ECH) and Dental plans from                                                 single/couple/family to single/family.

            3.   Two key changes in the EHC plan options: a) the termination of the $1000 EHC/drug             plan option and b) the changing of the EHC $1,250 drug plan maximum to $10,000 per             family             (not to exceed the Provincial Pharmacare deductible).

            4.  All current EHC (drug) plan members will automatically renew at the core $500                 prescription drug maximum on November 1, 2010. Moving to the Enhanced Pharmacare             Deductible will require a written, signed request and a copy of the member’s most recent             annual Provincial Drug Program confirmation of deductible.

            As of April 1, 2011, both Core and Enhanced Drug Plan Options will be on the same             calendar year as Manitoba Pharmacare.  Until then premiums and benefits will be pro-            rated at 5/12ths.

            5.  Effective November 1, 2010, new entrants to RTAM – sponsored plans must enroll in             the EHC plan (at least the Core plan) in order to access Travel Emergency coverage.              Existing members are grandfathered for Travel coverage without participation in the EHC             plan.   (NOTE:  See motion regarding this change, under Benefits report).

During a Q & A session after Terry’s presentation, he and Pat Bowslaugh explained the reasons for the changes.  Chief among these were:

            1.  Respondents to the recent survey had requested increased coverage.

            2.   The need to keep the plans viable by keeping them actuarily sound.

            They pointed out the increased coverage now available to Travel plan participants (while             still keeping the “no pre-existing conditions limitation”): a) up from $1 million to $2             million             maximum lifetime benefit, b) base plan trips have been increased from 30 days             to 62 days duration, c) trip cancellation coverage has increased from $6,000 to $7,000              per person per year, 4)             the addition of a lost/delayed baggage benefit ($350). 

            The EHC plan now has a $10,000 maximum, and there are improvements in paramedical             and nursing coverage.

            A new Stand Alone Trip/Cancellation/Interruption/Baggage option is aimed at members             of other plans that do not include such coverage.

Directors and guests expressed their concern that Plans would not be as attractive to RTAM members next year as they were previously and that those current RTAM Plan members who left/did not join Blue Cross will not have the option of re/joining Blue Cross now.

Perry admitted that the increase in premiums in some plans will be a “hard sell” but Johnson plans to “work hard” at improving communication.  Pat has already attended two Chapter meetings (Virden and Neepawa) to explain the changes and the reasons for them, to point out the improvements and to get feedback.  A Winnipeg forum is planned for 1:00 p.m., October 12, 2010 in McMaster House. Information will also be available in KIT and on the RTAM and Johnson Websites.  The RTAM office, Pat, other directors and Johnson have responded to hundreds of phone calls.

 

2.   Approval of the Agenda

Motion: That the agenda be adopted as printed.

Four items were added: to #4(b) Motion Tracker, 7.03 (b) Wellness, 8.01 A Motion to Rescind.  The motion as amended carried.

 

3.   Approval of the Minutes of June, 2010

Motion: That the minutes of the meeting of June 24, 2010 be adopted.

The motion carried.  Anne Monk asked that her vote in the negative be recorded.

 

It was decided that names would be removed from the minutes, where appropriate, before posting them on the Website or sending them to Chapter Presidents, etc.  General descriptions will be used instead. The Secretary will prepare this edited version.

 

4.   Business arisingfrom the Minutes and the Motion-Tracker  

There was no business arising from the minutes.  Eleven of the nineteen action motions passed at AGM, and at the Board meetings in May and June have been dealt with.  Eight are still “in progress”.

 

5.  President’s Report – Richard Benoit

Motion: That we move in camera.       Carried

McAdam/Bowslaugh: That we move out of camera. Carried

Richard reported that, during the 2009 NDP Leadership Campaign, Greg Selinger stated his willingness to attend a meeting with RTAM.  Education Minister Nancy Allan and Education Critic Cliff Cullen have offered to come and meet with the Board.  He would like to see the Board follow up on these offers and also to invite Dr Jon Gerrard to meet with the Board.  The nature of these meetings, and a date and an agenda for each, will be the subject of a timed item on the October Board agenda.  He asked those present to prepare for this discussion before the Board meeting. These meetings, the Code of Ethics, the 2011 Provincial Election and the recruitment brochure are priority items for that meeting.

Richard plans to visit every Chapter this year.

Motion: That the Bylaws and Policy Committee suggest policy for protocol regarding members attending Board meetings.  Carried

 

6.   Financial Reports

     a.Audit Committee Report.   

Maureen Reckseidler reported on a meeting of the Audit Committee, which included a teleconference with the Auditor, Dennis Goossen.  Dennis reported that he had audited the 2009-2010 financial records of RTAM and found them “clean”, i.e., no discrepancies were found.

Motion: That RTAM accept the Auditor’s Report.   Carried.

    

    b.Treasurer’s Report   

Jag Malik reported on income and expenditures to date. 

Motion: That the Bylaws and Policy Committee research the parameters of receiving payment from Johnston, and/or other business partners who are employed by us, for meetings called by them.  Carried.

 

7.   Committee Reports           

7.01   Unfinished Business – Committee Make-up and Responsibilities.   Referred to Bylaws and Policy Committee

7.02   Bylaws and Policy – Rosalie Bornn

Rosalie reported that this committee has not yet met but plans to do so soon. To date, it has received five referrals for study and report. The committee must also complete the review of the Principles of RTAM (Section 2) of the Policy Manual.  In order to do so, the committee requires the feedback of all committees/directors.

Motion: That all suggestions re. Section 2 of the Policy Manual, Principles of RTAM, be forwarded, in written form, for consideration by the Bylaws and Policy Committee, by October 30, 2010.   Carried

7.03Benefits – Pat Bowslaugh   

Pat presented a written report of the process by which this committee arrived at the agreement with RTAM’s broker Johnson, Inc., which was then ratified by Richard Benoit as President.  She and the members of the Benefits Committee still think that the changes will benefit plan subscribers.

Motion:  That the decision regarding the intended coupling of the Travel/Trip Cancellation plan with the Enhanced Health Care plan for new members to the plan be deferred one year pending further study as to it’s implications, by the Benefits Committee in consultation with Johnson, for recommendation to the Board and that this information be communicated to members of the Plan.  Carried.

Motion: That the Benefits Committee develop timelines to facilitate decision-making at the Board level, regarding the Johnson-managed insurance plans sponsored by RTAM, and that these guidelines be included in a committee operating guide.  Carried

7.04Wellness – Peggy Prendergast   

A Wellness Seminar is planned for October 27, 2010, in McMaster House, with the theme: Money Savers and Money Makers. An agenda for the day will appear in KIT.

7.05Membership and Chapter Formation – Ray Sitter   

Ray reported that he has received a request for associate membership from a person who works with children in a Manitoba school system but may not have a Teacher’s Certificate.  He asked the Board to think about how wide RTAM wants to cast its net for members.  He pointed out that there are many in the school system who, for example, teach skills and minority languages or do counseling, without a Teachers’ Certificate.  In the meantime he will bring to the Board for decision individual requests for associate membership from people who might not meet the current RTAM definition.

7.06Chapter President’s Meeting – Richard Benoit    

A decision regarding the date and location of a Chapter Presidents’ meeting was postponed until room availability and invited guests schedules can be confirmed.

7.07Pension- Anne Monk      

a) Meetings  The committee has met twice since the last board meeting.

b) Task Force Meetings  No reply has been received to the letter sent to the Chair of the Pension Task Force inquiring if Task Force meetings have been held.  To continue the inquiry, the sending of a letter to the Minister is planned.

c) COLA Update  The Civil Service Superannuation Fund COLA grant, effective July 1, 2010, was 0.88%.  This COLA is 66.7% of the 1.32% increase in the CPI.   The Pension Committee will be attempting to monitor the use and impact of the $145 million transfer to the CSSF COLA account on COLA grants.

This CSSF COLA grant is in contrast to the TRAF COLA grant, effective July 1, 2010, of 0.80% that provided inflation protection of only 60.6% of the increase in CPI.

d) Meeting with MNU  Members of the committee met with the President of the Manitoba Nurses’ Union and some of their staff on June 29, 2010, in order to become better informed about the pension and COLA “deal” for the Healthcare Employees Pension Plan negotiated as part of the collective bargaining process.  An agreement for a contribution increase and for the implementation by 2018 of a COLA (maximum 2/3rds of CPI) for actives and retirees with a plan for funding a COLA account, was concluded.

7.08Political Action – Wayne Hughes    

Plans for campaigning in the upcoming Provincial Election are well under way, e.g., plans for organizing individual meetings with all 57 current MLAs are in progress.  Wayne emphasized that it is crucial that all RTAM members get involved in promoting our demand for fairness, funding and a contribution increase.  The support of Chapters in this campaign is critical.

The committee’s written report included handouts explaining why the current problem exists, and the result of inadequate COLAs on future purchasing power

7.09Educational Advocacy – Vel McAdam  

Vel McAdam reported that there are no royalties earned by “A Child’s Message to my Parents”.

An email from Barb Unruh stated the book has proven to be very popular with school divisions, health offices and parenting centres throughout Manitoba: more than thirty boxes have gone out lately and supplies are running low (thirteen boxes of English Edition and seven of the French Edition are left). The Manitoba School Boards Association handles distribution: RTAM contributes to the cost of printing.  

Vel will seek an invoice for RTAM’s share of printing the latest copies.

7.10Travel – Maureen Reckseidler   

Discussion is under way for a travel fair in Thompson. 

7.11Communications   

7.11.1KIT – Doreen Sage       

    The latest edition should be in mailboxes by October 4, 2010.

    7.11.2Public Relations – John Sushelnitsky   

    No Report

7.11.3Website – Ron Kalinchuk        

    Ron requested new material for the website – the current front page is getting stale.

7.12AGM and Elections – Pat Bowslaugh   

Pat encouraged everyone present to begin looking for new members for the board and its committees immediately.  She suggested looking around for retired teachers who are thinkers and doers and who may only need to be asked.  There will be information in KIT regarding the nominations process as well as nomination forms.

 

8.New Business   

 

8.01  Sitter/McAdam:  That the motion, “That the President and the Pension Committee be             responsible for all consultation meetings with the MTS Provincial Executive relative to the             MTS AM resolution B64” be rescinded.

            Prendergast/Bowslaugh:  That this motion be deferred until the next regular meeting of             the Board.    Carried.

           

The meeting ended at 4:00 p.m. on a motion by Mary Pankiw.

 

Next Meeting

 

October 20 and 21, 2010 , at McMaster House

RTAM Board of Directors’ Meeting

October 20-21, 2010

 A meeting of the 2010-2011 Board of Directors of the Retired Teachers’ Association was held on Wednesday, October 20 and Thursday, October 21, 2010, in Room AB of McMaster House, Winnipeg.

 Wednesday, October 20, 2010

 Present were:  Richard Benoit, Rosalie Bornn, Pat Bowslaugh, Guy Hansen, Wayne Hughes, Ron Kalinchuk, Jag Malik, Anne Monk, Mary Pankiw, Peggy Prendergast, Maureen Recksiedler, Doreen Sage, Ray Sitter, John Sushelnitsky, William Taylor and Rita Warrian.  Carol Gillis, RTAM Administrative Assistant, was also in attendance.

Regrets:  Tom Cameron (see 7.03 b), Barb McDole, Vel McAdam.

 1.  Call to Order

President Richard Benoit called the meeting to order at 1:05 pm.

 2.   Approval of the Agenda

Motion: That the agenda be adopted as amended: Add President’s Report after 6.03.       Carried

 3.   Approval of the Minutes of June, 2010

Motion: That the minutes of the meeting of June 24, 2010 be adopted as amended: Delete from 7.08:  “Plans for campaigning in the upcoming Provincial Election are well under way.”  Carried. 

 4.01   Business arising from the Minutes

The Deferred Motion from the meeting of September 16, 2010, [That the motion, “That the President and the Pension Committee be responsible for all consultation meetings with the MTS Provincial Executive relative to the MTS AM resolution B64” be rescinded], was brought to the table.

Motion: That the vote be by secret ballot.    Carried

Carol Gillis was appointed as ballot counter.

The vote was taken and the results announced.  The motion was defeated.

Motion: That the ballots be destroyed.  Carried

4.02 Motion Tracker

All motions listed in the Motion Tracker have been dealt with or are “in progress”.

 5.  Announcements

a) RTAM Vice President, Dr. Mary Pankiw, was congratulated on the Distinguished Alumna Award presented to her, on September 25, 2010, by the University of Manitoba Ukrainian-Canadian Alumni Committee.

b)  Pat Bowslaugh is a candidate in the upcoming election in Brandon School Division. 

c)  A National Conference on Elder Abuse is planned for October 25 and 26, 2010, at which a new program for schools, Across the Generations, will be presented.

d) Attention was drawn to the MTS President’s column in The Manitoba Teacher regarding four areas that will have a direct affect on teachers’ working lives and on which the government has announced upcoming consultations: the no-fail policy, late assignments, province-wide report cards and standardized in-service days.  Should RTAM respond?  No decision was made.

e) On November 10, 2010, McNally Robinson will launch Jerry Reckseidler’s book, Mexico Trails, at a wine and cheese party to which all board members are invited. Jerry is Maureen Reckseidler’s husband. 

 Timed Item - Political Concerns

Guy Hansen led a discussion regarding a possible strategy for RTAM to follow in preparation for the 2011 Provincial Election. After forty minutes further discussion was deferred until Thursday morning.

 6.  Financial Report

Treasurer Jag Malik presented a written report on income and expenditures to date.

Motion: That the treasurer’s report be accepted as presented.   Carried.

 7.   Committee Reports           

7.01  Political Action

A written report was presented.

The committee recommends that RTAM continue to pursue Plan B agreed to by the Board in June 2010. 

7.02   Benefits – Pat Bowslaugh

Pat presented a written report and answered questions on the recent changes to the RTAM- sponsored insurance plans. Highlights were:

 a) The Travel Plan and the Extended Health Care Plan have been de-coupled.

 b) Glen Anderson, MTS staff, has informed RTAM that some members of the discontinued extended health care plans (those with annual maximums of $1000 and $1250) may be eligible to join a similar MTS-sponsored Blue Cross plan. Interested persons should contact MTS directly, before December 1, 2010. Other options for those wishing health care coverage are: 1) accept the $500 plan sponsored by RTAM and 2) research and purchase insurance privately.

c) The Privacy Act prevents Johnson from providing RTAM with a list of the names of members adversely affected by the plan changes. 

d) All plan changes will be in effect until March 31, 2012

e) Three information sessions on RTAM-sponsored insurance plans have been held (Virden, Neepawa and Winnipeg); four more are being planned (North Eastman, Boyne, the Pas and Westman).

7.03   Wellness – Peggy Prendergast

A Wellness Seminar is planned for October 27, 2010, in McMaster House, with the theme: Money Savers and Money Makers. An agenda for the day can be found in KIT and on the website.

7.04  Bylaws and Policy – Rosalie Bornn

Rosalie gave a verbal report:

The committee met on Tuesday, October 19, 2010, to set priorities and deadlines for the year and to begin dealing with requests from the Board for recommendations on policy.

Together with Membership and Chapters, the committee will attempt to define “retired” and “educator”. 

The committee plans to recommend to the Board that a Policy already exists to cover Referred Motion #20 – RTAM members’ attendance at meetings of the Board [Policy 7.02 (2)], and an existing bylaw covers Referred Motion #21 – payment from Johnson [Bylaw 6.19]

The Board was reminded that the deadline for recommendations to the committee regarding any changes in RTAM Principles is October 30, 2010

 Adjournment and Reconvening

At 4:00 pm, the meeting adjourned until 9:00 am, Thursday, October 21, 2010

 Thursday, October 21, 2010

 Present:  Barb McDole was now in attendance. 

Regrets:  Vel McAdam.  Wayne Hughes attended until 1:00 pm

 Call to Order

President Richard Benoit called the meeting to order at 9:10 am

 7.02 Benefits, cont’d

There was a lengthy (close to one and a half hours) and broad-ranging further discussion regarding a number of issues relating to the changes in RTAM sponsored insurance plans including RTAM’s relationship to Johnson Inc, to Desjardins and to RTAM-sponsored plan members, and the question of whether sponsoring insurance plans should be part of RTAM’s mandate.

The committee chair committed to two requests:

i) That the committee provide recommendations to the Board regarding options available to assist those members adversely affected by the benefit plan changes, specifically now for those not able to access the MTS Blue Cross Plan during its window opening

 ii) That Mr. Dorgan of Johnson be asked to prepare a written report for the Board reflecting in the main his verbal report to the Board at its September meeting and especially provide a packaged explanation of the changes to illustrate his statements that the changes are "good value" and a "good deal" and can be marketed.

A list of questions asked by those attending the Winnipeg benefits forum was circulated with an invitation to add.  Further questions or comments regarding either principles or details of RTAM sponsored insurance plans may be emailed to Pat Bowslaugh until November 5, 2010.  The Benefits Committee will do the research and report at the next meeting of the Board.

 Timed Item – Provincial Elections

Motion: That RTAM approach the current government to respectfully request them to deal with our COLA issue in the Spring 2011 Session of the Manitoba Legislature.  

To accommodate the lunch break, voting on this item was deferred until 12:45 p.m. 

Voting occurred at the set time and the motion was defeated.

Motion: That the Political Action Committee make recommendations to the Board regarding strategies to be employed in the 2010 provincial election.    Carried

 7.03 President’s Report – Richard Benoit

a) Chapter Presidents’ Meeting Topics suggested for the meeting included: Visits from MLA(s)/ Provincial Election platform, elder abuse/cross-generational topics (a.m.), insurance concerns, membership/communication issues, pension update, RTAM AGM and Elections update, Chapter concerns and questions, Educational Advocacy issues, a video prepared by Public Relations.

b) Resignation Richard informed the Board of Tom Cameron’s resignation.

Motion: That RTAM accept, with regret, Tom Cameron’s resignation, and that the Board express its sympathy with his family situation.   Carried

c) Meeting with TRAF Richard will “meet and greet” with the TRAF Board on Monday, October 25, 2010.  Up to four other members will accompany him.

7.04   Pension – Anne Monk

A written report was circulated.  The committee has met twice since the last board meeting.  A letter has been sent to the Minister of Education seeking a response to RTAM’s inquiry regarding Pension Task Force meetings, as a follow-up to a letter sent to the PTF Chair.

After research and deliberation the committee recommended that sub-section 2.07 (Five-Year Pension Averaging) be deleted from the Policy Manual. 

Motion: That Policy 2.07 (Five Year Averaging) remain active in the Policy Manual.  Carried

Motion: That the Pension Committee provide a clear explanation, with examples, regarding the article “Cola after Death” that appeared in the TRAF Horizon publication, and that this be published in the next KIT.    Carried.

It was agreed that staff at TRAF be requested to provide this, and other articles on pension issues as they arise.

7.05  Membership and Chapters – Ray Sitter

Motion: That the Membership and Chapters Committee be tasked with the development of a pre-retirement PowerPoint presentation.    Carried.

Motion: That John Sushelnitsky be named Co-chair of the Membership and Chapters Committee.   Carried

7.06  Communications

This committee has not yet met.

7.07 (i) Webmaster Sub-Committee – Ron Kalinchuk

A written report was circulated in which the Webmaster detailed recent changes and additions made to the website.  He reported that there has been a delay in the receipt from the publisher of the .pdf version of the last two editions of KIT. 

7.07 (ii)  KIT – Doreen Sage

The Editor reported on a change in staff at Pegasus Publishing: new staff is not yet familiar with all of RTAM’s publishing needs. She will assist in facilitating the sending of KIT to the Website. 

The deadline for submission to the next edition is November 19, 2010.

7.07 (iii)  Public Relations

            A written report was submitted. The list of dates, times and locations of Pre-Budget Consultations was circulated with an invitation to retired teachers to continue to attend these consultations to express their concerns.  No specific RTAM position was put forward.

            A Media Review was initiated a year ago to highlight news developments that would be of interest to retired teachers. The committee will review its usefulness.

            A “Call Bell” has been purchased for the office.

7.08  Educational Advocacy

No report

7.09  Travel

No report

7.10  AGM and Elections – Pat Bowslaugh

Motion: That RTAM accept with appreciation the invitation from Dauphin Area Retired Teachers’ Association to host the 2013 Annual General Meeting.   Carried

 8.  New Business

 Two notices of motion from the September 16, 2010 meeting were withdrawn.

 9.  Closure

The President closed the meeting at 3:30 pm on a motion by Mary Pankiw.

 Next Meeting

 November 30, 2010, (with the Chapter Presidents) and December 1, 2010 (Board)

 Christmas Dinner Reception at the Benoit residence, November 30, 2010.

RTAM Board of Directors’ Meeting

February 16, 2011

 

A meeting of the 2010-2011 Board of Directors of the Retired Teachers’ Association was held on Wednesday, February 16, 2011, in the auditorium of McMaster House, Winnipeg.

Present were:  Richard Benoit, Rosalie Bornn, Pat Bowslaugh, Guy Hansen, Wayne Hughes, , Jag Malik, Barb McDole, Anne Monk, Mary Pankiw, Peggy Prendergast, Maureen Recksiedler, Doreen Sage, John Sushelnitsky, William Taylor and Rita Warrian.  Carol Gillis, RTAM Administrative Assistant, was also in attendance.

Regrets were received from Ron Kalinchuk, Vel McAdam and Ray Sitter

 

1.  Call to Order 

President Richard Benoit called the meeting to order at 9:15 a. m.

 

2.   Approval of the Agenda

Motion: That the agenda be adopted as amended. (Add, under New Business, 11.01 Press Releases, 11.02 Officers’ Committee Responsibilities and 11.03 BC Chapters’ Expenses.      Carried

 

3.   Approval of the Minutes of January 26 and 27, 2011

Motion: That the minutes of the January meeting be adopted as amended.  Carried

The Motion Tracker was received for information and the status of Motions (Done, In Progress, etc.) reviewed.

 

4.  Business Arising from the Minutes

a) Richard reported that the letter to (a member) has not yet been sent.  It was requested that, since the Board’s effectiveness in dealing with insurance matters was questioned in the letter to the President, the Board should see the President’s reply before it is mailed.  Richard will inform (the member) of the reason for the delay.

b) A director who was not present at the January meeting to see it requested a copy of the PowerPoint presentation.

c) Wayne Hughes reported that he had met with a design instructor from Red River Community College. He presented to the Board her suggested plan for the space that would result if RTAM were to rent the room adjoining the RTAM office.  Ms Mustapha had told him that RRCC students deal mainly with home designs so she had undertaken the project on her own time at a consultation rate of $95 per hour.

Motion: That an adhoc committee be formed to negotiate the rental costs for the proposed office and also to conduct a survey of comparable rental space in the area.   Carried.

Motion: That the following be named to the RTAM Office Expansion Committee: R. Benoit (Chair), Wayne Hughes, Barb McDole, Anne Monk, Carol Gillis and Mary Pankiw.  Carried.

The Board expressed its appreciation to Wayne Huges for his research in this matter.

 

5. President’s Report

Richard reported that:

a) He had had a call from CBC Radio seeking his opinion regarding the proposed salary agreement between MTS and the Government.  He declined to comment, suggesting that it would be more appropriate to ask an active teacher but offered to answer questions on matters related to RTAM.  The Board concurred with this decision.

b) He has received a response from TRAF regarding the information RTAM requested regarding the appointment of a retired Plan member to the TRAF Board.

c)  He received a phone call from MTS President Pat Isaak regarding their request to be allowed to increase their contributions by 2%, to be matched by the Government.  She would like input from RTAM.  She will send him the proposal drawn up by the MTS Pension Committee, and would like to meet before March 3, 2011.  Richard will ask a member of the RTAM Pension Committee to accompany him to the meeting.

d) Visits to Chapters are being planned: Dauphin (March 8), Brandon (April 12?), Neepawa (March?), Swan River (March?), Interlake (April?)

e) He took the most recent version of the proposed pamphlets to Campbell Marr, LLD.  He circulated their response.  The TRAF office would like copies right away, as would WRTA.

f) He circulated his proposed letters to Pat Isaak (government proposals) and Paul Olsen (remarks at CTF AGM) for comment.

 

6.  Treasurer’s Report 

Jag Malik presented a detailed report of assets, income and disbursements since the last meeting.  A proposed budget for AGM will be presented at the March meeting of the Board.

 

7.  Brochures

This item was deferred until copies could be made.

 

8.  Political Action

Wayne Hughes reported on the success of the recent training session in which 25 members participated. The evaluations were very favourable.

 

9.  Bylaws and Policy

The Board was reminded of a motion passed at the May 11, 2010 meeting of the Board:

Motion:That it be recommended that next year’s Board refer the issue of the change in the Board operating year to the Officers’ Committee and other relevant committees for study and report with recommendation by the January Board Meeting.Carried.   

Motion: That the issue of the change in the Board operating year be referred to the Officers’ Committee and other relevant committees for study and report with recommendation.  Carried.

Motion: That all Board-approved changes to Policy be published in KIT prior to the May 2011 AGM.   Carried

Motion:  That the Board-approved Code of Conduct be appended to the Policy Manual.  Carried

 

10.  Committee Reports

10.01 Membership and Chapters

John Sushelnitsky reported, for Ray Sitter, that a DVD of the PowerPoint Presentation will be available for the next meeting, as will be a plan for its use.

10.02 Benefits

Pat Bowslaugh reported on:

a) TRAF’s decision to charge an annual administration fee of $4 per person to each member who is enrolled in an insurance plan(s) and who has requested that TRAF deduct the premium from the member’s pension/salary. (TRAF also deducts premiums for Manulife, Cooperator and Blue Cross).  Johnson Inc. will pay this fee for RTAM members until March 30, 2012. (After that time, an alternative could be to have plan members arrange for automatic deductions at their bank.) The committee will continue to research all options. Perry Dorgan plans to visit with the committee in the spring.  He has submitted two articles to KIT in which he answers members’ questions and gives a comprehensive explanation regarding the travel plan.

b) The committee has reviewed the recommendations of last year’s committee and continues to try to implement them.

Motion: That the Benefits Committee provide a written report outlining the suggested administrative expense claims with respect to Johnson.  Defeated

 

Brochures

There was a very long discussion on the content, style and suitability to the target audience of the six brochures prepared by the adhoc committee. 

Motion: That the brochures for 2011 focus on 1) RTAM – Who We Are and 2) Benefit Plans.  Carried

 

10.03 Educational Advocacy

No report

10.04 Travel

Maureen Recksiedler reported that the committee has planned a travel seminar for May 4, 2011 at 9:30 a.m. in McMaster House.  There will be two themes: volunteer tourism and travel on the Mongolian Express.  There will be a health break with snacks.

10.05 Communications

The deadline for submissions to KIT is February 25, 2011.  This is the last edition before AGM.

10.06 Pension

Anne Monk presented a written report in which she noted that the December CPI is 2.35%.  A 2/3rds COLA would be 1.57%.  TRAF is planning to decide its COLA grant at the February meeting.

The TRAF Board Actuary has recommended a 2% salary contribution rate increase.  MTS has asked the Government to agree.

 

Motion:  That the meeting be extended to 4:00 p.m.  Carried

 

10.08 AGM and Elections

Pat Bowslaugh reported that the restaurant has been booked for the AGM.  She urged directors and others planning to attend to book their hotel rooms soon.

Registration and elections forms will be available in KIT.

 

11.  New Business

All items were deferred to the March meeting.

 

12. Closure

An Order of the Day having been reached, the meeting closed without having dealt with:

·       Press Releases

·       A motion requesting an evaluation of the Officers’ Committee responsibilities

·       Reimbursement of the AGM expenses of representatives from the BC Chapters.

·       Adhoc Committee on Office Archives

 

 

Submitted by,

 R. Warrian

Board Secretary, 2010-2011.